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Virginia Sales Tax on Maintenance Agreements: Everything You Need to Know

If you`re a business owner in Virginia offering maintenance agreements to customers, it`s important to understand the state`s sales tax laws. Failure to comply with these regulations could result in penalties and fines. This article will explain everything you need to know about Virginia sales tax on maintenance agreements.

What Is a Maintenance Agreement?

A maintenance agreement is a contract between a customer and a business that outlines the terms of service for maintaining a product or piece of equipment. These agreements can cover a variety of services, including routine maintenance, repairs, and replacements.

In Virginia, maintenance agreements are subject to sales tax. This tax applies to both the tangible personal property and labor components of the agreement.

How Is Sales Tax Calculated on Maintenance Agreements?

Sales tax on maintenance agreements is calculated based on the total amount charged to the customer. This includes any charges for parts and labor. If the agreement covers both taxable and nontaxable services, the business must allocate the charges accordingly.

For example, if a maintenance agreement covers both taxable repairs and nontaxable routine maintenance, the business must separate the charges and apply sales tax only to the taxable repairs.

What Is the Sales Tax Rate for Maintenance Agreements in Virginia?

The sales tax rate for maintenance agreements in Virginia is 5.3%. This rate includes a state sales tax of 4.3% and a local sales tax of 1%. In some areas, the local sales tax rate may be higher. It`s important to check with your local tax authority for the correct rate.

When Is Sales Tax Due for Maintenance Agreements?

Sales tax for maintenance agreements is due at the time the service is provided or the product is sold. It`s the responsibility of the business to collect and remit the appropriate amount of sales tax to the Virginia Department of Taxation.

In Virginia, sales tax returns are due on the 20th day of the month following the reporting period. Businesses can file their sales tax returns online through the Virginia Department of Taxation`s website.

What Happens If You Fail to Collect Sales Tax on Maintenance Agreements?

Failure to collect and remit the correct amount of sales tax on maintenance agreements can result in penalties and fines. If the Virginia Department of Taxation determines that a business has underreported or failed to report sales tax, the business may be subject to:

– Penalties of up to 30% of the underpaid tax

– Interest on the underpaid tax

– Criminal charges for willful tax evasion

It`s important for businesses to understand and comply with Virginia`s sales tax laws on maintenance agreements to avoid these consequences.


In Virginia, sales tax applies to maintenance agreements that cover taxable services. The sales tax rate is 5.3%, and it`s the responsibility of the business to collect and remit the appropriate amount of sales tax to the Virginia Department of Taxation. Failure to comply with these regulations can result in penalties and fines. As a business owner, it`s important to understand and follow Virginia`s sales tax laws to avoid any legal issues.